How to Write a Receptionist Cover Letter (Sample)

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Receptionist cover letter: A receptionist is an organization’s first point of contact and plays an important role in defining the company’s initial image. Their responsibilities, as outlined in their cover letter, go beyond greeting guests and answering questions to include administrative activities that keep the business running efficiently.

A well-written cover letter may help receptionists exhibit their talents, stand out from the crowd, and land a job interview. It’s an opportunity to emphasize your unique abilities and experiences, as well as to demonstrate to potential employers why you’d be a great match for their company.  

In this article, we’ll show you how to write an amazing cover letter that matches your professional resume and strengthens your application. This thorough guide will provide you with everything you need to create a convincing cover letter that will help you land your next Receptionist position.

Sample of a receptionist cover letter

Anderson Jolie

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(678) 901-2349

[email protected]

August 19, 2024

Charlotte Mercer

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Hiring Manager

Global Marketing Solutions, LLC

Dear Charlotte Mercer,

I am writing to express my strong interest in the Receptionist position at Global Marketing Solutions LLC. With my extensive administrative background and passion for providing exceptional customer service, I am confident that I would be a valuable asset to your team.

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Having worked in various administrative roles for the past five years, I have developed a keen eye for detail and a strong ability to multitask in fast-paced environments. I am highly skilled in managing phone systems, coordinating appointments, and maintaining a professional and welcoming reception area. The opportunity to be the first point of contact for clients and visitors excites me, as it allows me to showcase my exceptional communication and interpersonal skills.

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I am particularly drawn to Global Marketing Solutions LLC because of its reputation for excellence in the industry. Your commitment to fostering a collaborative and supportive work environment aligns perfectly with my values. I am confident that my strong work ethic, attention to detail, and ability to thrive under pressure would make me a valuable addition to your team.

In closing, I would like to reiterate my strong interest in the Receptionist position at Global Marketing Solutions LLC. I am excited about the opportunity to contribute to your team and provide exceptional support to both clients and colleagues. Thank you for considering my application. I look forward to the possibility of discussing how my skills and qualifications align with your needs.

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Sincerely,

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Anderson Jolie

How to write a receptionist cover letter

Follow these steps to write a receptionist’s cover letter:

1. Format your letter

Decide how you want to create your cover letter, such as by using an online resource or your preferred word processing program. These programs may allow you to create your own document or use a pre-created cover letter template. Start a new document, and set the margins to 1 inch. Choose a professional font, such as Arial or Times New Roman, and set it to a 10- or 12-point size

2. Create a heading

Add a heading to the top-left corner of your letter. Use this heading to list your first and last name, phone number, and email address. Press “Enter,” then add the date you’re sending your letter beneath your contact information

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3. Address your letter

Greet the reader with Dear Hiring Manager, followed by a comma. This provides a professional opening to your letter. If you know the name and title of the hiring manager, you may choose to use this instead. However, hiring manager is an acceptable default option.

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4. Specify the position you’re seeking

Open your letter by discussing the position you’re applying for, and include the organization’s name. Consider discussing how you learned about the opportunity, such as through a personal referral or via an online job posting. This may also be a good opportunity to highlight your excitement about the position.

5. Explain your interest

Expand on the specific reasons why you’re excited about this specific job opportunity with this particular employer. Be sure to focus on how the organization may benefit from hiring you, and avoid speaking negatively about your current employer. For example, some topics you may discuss include particular aspects of the job that interest you or aspects of the company’s values that align with your own

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6. Share your qualifications

Highlight your skills, certifications, and experience that align with the job requirements. Use your cover letter to supplement the information on your receptionist resume, not duplicate it. Showcase your most relevant and compelling qualifications, and include details on how they make you an ideal candidate for this role.

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7. Emphasize your interest

Reiterate your interest in this particular role, and try to connect it to your experience. Consider discussing your passion for your career and highlighting specific details about why you want to work with this organization. For example, you may discuss your interest in pursuing a role that allows you to use your organizational skills to help improve the efficiency of the organization.

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8. Include a call to action

Finish your letter by thanking the hiring manager for reading it. Add a call to action that encourages them to contact you and concludes your letter positively. For example, you may prompt them to schedule an interview you with at their convenience or encourage them to contact you with further questions they have for you.

9. Add a sign-off

Provide a sign-off statement after your conclusion. For example, type Regards, Sincerely, or Best, and follow the signoff with a comma. Press “Enter,” then type your first and last name.

Tips for writing a receptionist cover letter

Consider these tips to help you write a receptionist’s cover letter successfully:

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  • Be concise. Limit the length of your cover letter to only one standard-size page. This helps you focus on including the most important information and demonstrates your respect for the hiring manager’s time.
  • Follow the directions. Review the job application for instructions about whether to include a cover letter and where to send it. This also demonstrates your ability to follow directions and mind details, which is important as a receptionist.
  • Include examples. Provide relevant examples to highlight your qualifications and complement your resume. If possible, share numerical data to help support your achievements.
  • Incorporate keywords. Refer to the job posting to identify particular duties, experiences, or skills it discusses, and include these throughout your letter naturally. This can help best demonstrate why you’re an excellent candidate.
  • Proofread your resume. Read your cover letter after writing it to identify any potential grammatical mistakes. It may also be useful to try reading your letter out loud or to ask someone you trust to proofread it, too.
  • Showcase your organizational skills. Discuss specific instances where you’ve demonstrated these skills, such as managing a busy front desk or coordinating a complex schedule. This will show potential employers that you can handle the demands of the role.
  • Express your enthusiasm for customer service. In your cover letter, express your passion for helping others and creating a welcoming environment. Discuss any relevant customer service experience and what you learned from it. This will show potential employers that you are dedicated to providing a positive experience for all visitors and employees.
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Conclusion

Crafting an effective receptionist cover letter is a vital step toward securing your desired job. By following these guidelines and using our sample as a reference, you can create a compelling cover letter that highlights your strengths and sets you apart from other applicants. Remember to tailor each letter to the job requirements and company culture for the best results.

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